ВookingRecords is an online booking management system for your hotel. It helps you save money and improves and simplifies the management of your hotel’s occupancy, as well as speeds up and enhances the quality of customer service. The software provides information about availability and bookings for your hotel from anywhere with internet access and at any time, 24 hours a day, 7 days a week. BookingRecords is the best and most affordable product for this type of service and is everything you need to manage hotel bookings quickly and easily. Read more
Booking data
Room and staff administration
Set seasonal and flexible pricing
Statistics, reporting periods, profits
History, action logs
Different access levels
Automated web system
ВookingRecords is an automated web-based system for managing bookings for your hotel.
As an owner, manager, or receptionist, this software allows you to quickly, easily, and conveniently add, delete, edit, or track the status of bookings made for your hotel.
It saves you money and resources as there is no need to purchase additional hardware, devices, or software installation.
You do not need to be in the office or at the reception computer to check the current availability or occupancy of your hotel. You can do this 24/7 from anywhere with internet access.
At any time and place convenient for you, you can log in with your username and password to check the information you need.
ВookingRecords is the most cost-effective, modern, and practical solution for managing bookings for your hotel. Offering flexible pricing, you only pay for what you use.
The registration procedure is short and simple, taking only a few minutes. No binding contracts, special installations, additional fees for each workstation, no cumbersome organization and registration, no mandatory annual maintenance fees, or any other payments!
It has an exceptionally user-friendly interface, which helps with easy orientation and use of the product. This is especially important for newly hired staff, for whom it takes no more than a few minutes to start using this software fully and effectively.
The booking management software is fully suitable for both large hotel chains, hotel complexes, or guest houses, as well as for owners of small premises offering up to 10 rooms and apartments.
Booking data
Bookings are recorded by days of the month, for each room defined by the hotelier. Color coding is available for faster and easier orientation of free and occupied rooms, as well as for marking completed payments for services. You can also get additional information about each specific booking with just one click, such as guest name, booking period, room price, total price for the period, and additional notes from the receptionist. There are options to modify booking data, cancel, or move the booking to another available room.
Room and staff administration
After registering and activating the main administrator account, you acquire full rights to manage rooms that you wish to track and
offer for bookings. You can define and add rooms, add notes to them, set seasonal prices for each room, record the room number (which could correspond to the actual
room numbering in your hotel for quicker orientation), and assign a number for sorting rooms in the booking system. You can activate or deactivate a room at
any time or remove it from the system. When a room is activated from your account, the corresponding amount for the period during which the room was active will be charged.
The minimum period for charging is 1 day, and the price for one active room for one day is 0.03 EUR. If the room is added but not activated, no bookings can be
recorded for it, and it will not incur charges.
BookingRecords, provides the ability to add employee work accounts, where you can add names, photos, contact numbers, define their login and password,
activate, deactivate, or delete the account of your employee who might have left or misused their privileges during work. The main administrator account can
define access levels, such as manager and receptionist. From the employee section, you can track who is logged in and online at the moment.
Seasonal and flexible pricing
For your convenience, the software allows you to predefine different prices for various seasons or periods, which can later be selected from a dropdown menu when entering booking data. Prices can be set by administrators with higher access levels and apply to a room or apartment for a one-day stay. After entering the start and end dates of the booking, the software automatically calculates the price for the entire period. If you decide to enter a different price (e.g., a discount or higher charge due to a client request), the software allows you to input a free price that was not predefined by the administrator.
Statistics and profits for reporting periods
BookingRecords shows information about accumulated annual profits for the entire hotel, as well as for each individual room. It also provides data on the accumulated turnover per month for each room defined in the system and offered for booking. This provides invaluable information, helping you identify the strengths and weaknesses of your service, enabling you to take actions to optimize your work and increase hotel guest numbers, thus boosting your revenue. By accurately tracking the strong and weak months, you can immediately adjust pricing to attract new guests and extend the profitable season. It also allows you to track which room types are most in demand, and you can make pricing adjustments accordingly.
History, action logs
The booking software tracks each login of your employees into the system, recording the date and time down to the second. The IP address from which the login occurred is also recorded. This way, you can check for unauthorized access or see if your receptionist is actually at the reception or logging in from another location. Additionally, the software tracks every change made to a booking, such as changes in guest name, booking date, price, etc., and who made the change or attempted to make it. These logs are accessible only to the main administrator account and provide crucial information in case of a check or doubts regarding the integrity of your receptionist.
Different access levels
BookingRecords is a system with different levels of access. What does this mean? After registration, you receive a main administrator account. This account has full access rights which include performing all possible operations related to processing and servicing bookings, administering (adding and editing) the number, room types and numbers in the hotel, access to statistics and action history, setting room prices for different seasons or periods, and adding new accounts, editing passwords, changing active status, and defining access levels. Main administrator account - suitable for the hotel owner or general manager. Access level - manager - the account, as the name suggests, is suitable for the manager, head manager, or supervisor of the hotel. It has all the access rights as the main administrator account, except for access to the generated profit data and the ability to add accounts. Access level - reception - this account is suitable for receptionists and allows them to work with and service the hotel bookings. Adding new or editing already registered bookings, as well as quick search by client name. This type of account does not have access to statistics and action history. Access level - observer - for demonstration, monitoring, or training of staff.
BookingRecords is everything you need to manage the bookings for your hotel. You can quickly and easily introduce new seasonal staff to work with this system because it is intuitive and easy to use. You can immediately create an account for them and if needed, their access rights to your system and hotel booking data can be revoked.
No one knows your business needs and conditions better than you.
Our hotel software is highly regarded by industry analysts because we adapt our online service to meet the needs of your organization.
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