Dear customers, the BookinRecords team will develop and add the necessary functionality and new features to our software completely free of charge. To do this, just send us your suggestions on how and what to improve in our service. Our goal is to have a good partnership, be helpful to you, and offer a service that meets your needs.

Gallery

  • General account Information and credit Top-Up
  • Sample booking dashboard for October
  • Add a new booking
  • Sample booking dashboard for August
  • Change an existing booking
  • Administration - add rooms to the hotel
  • Add employees, receptionists to work with the system
  • Check the changes made
  • Archive login logs for the account
  • Hotel annual income statistics for the year
  • Room profit statistics for the year
  • Personal tourist register compatible with the unified tourist information system.
  • Adding a companion to the booked room and the ability to edit/add information for a new client to the tourist registry.
  • Automatic generation and download option of a document under Article 116, paragraph 4 and document 116, paragraph 2 for submission to the unified tourist information system to the Ministry of Tourism
  • Search and suggestion by part of the tourist
  • Statistics report for amounts paid at the reception or POS terminal
  • Define seasonal prices (e.g., high summer, national holiday, etc.) for each room
  • Add utility/recurring costs per room and calculate the balance for the month, year per room, and for the entire property

More information about the offered service

Hotel software features

  • Creating a new entry and marking a booking on the calendar for the corresponding month
  • Save booking data - customer name, booking dates, price per day, room number, additional notes, payment, price for the period
  • Get information about an existing booking with just 1 click
  • Editing already made bookings or cancellation
  • Option to define rooms for the hotel
  • Set seasonal prices
  • Option to set individual prices for each booking
  • Set the order of rooms when displayed on the calendar
  • Add additional user accounts (operators) with different access levels
  • Show the online status of your employees
  • Statistics on accumulated annual and monthly revenue for the entire hotel or separately by rooms
  • Information on the number of realized overnight stays by month and in total for the entire year, both for the entire accommodation property and for each room individually
  • Complete chronology and archive of actions and changes for each booking
  • Chronology of every login of your employees in the system
  • Option to search for a specific booking - by client name, booking date, or room number
  • Create a personal tourist register - compatible with the unified tourist information system of the Ministry of Tourism
  • Option to choose the working currency in the system - EUR, CHF, USD and over 20 other European and global currencies, with automatic conversion according to the ECB's official exchange rate for the day.
  • Automatic suggestion (drop-down menu with matching names or personal IDs of clients) when creating a new booking with possible options from already recorded client entries in your personal tourist register. The automatic suggestion is also active when searching through already saved bookings or when creating a new tourist entry
  • Option to add a companion to an already made booking
  • Generate document under Article 116, paragraph 4 and document under Article 116, paragraph 2 for submission to the unified tourist information system according to the tourism law for reports on the number of nights stayed and the nationality of the guests
  • Top-up of credit to the system via PayPal account or credit/debit card.
  • Issue an invoice for made bookings with just one click for already recorded bookings, with the option to create an invoice for any goods or services.

Advantages of the software - why choose BookinRecords

  • Web-based application
  • No installation required
  • No licensing, annual, monthly fees, maintenance fee, or any hidden charges
  • No binding contracts
  • Option to use from an unlimited number of workstations (computers, tablets, etc.)
  • User-friendly and easy-to-learn interface
  • Fast performance
  • Option to work and use from any place, computer, or mobile device with internet access
  • Unique functionalities available only in the BookingRecords system, making your work easier, intuitive, and more pleasant
  • Completely free development of specific functionalities you need but that are still missing in our system
  • Lowest price offered for this type of service (if you find an offer with a lower price, we are ready to offer you that price)
  • Ongoing support, quick response, and offering solutions to any issues, difficulties, or questions that arise on your part.
  • We are constantly evolving, keeping up with industry innovations, and listening to your voice, wishes, and needs
  • Regular promotions that make our prices even lower, and you gain free credits

BookingRecords continues to be developed

New features and functionalities added by your request

15/04/2025new

  • Bookingrecords is now available in 10 languages – English, French, German, Bulgarian, Spanish, Italian, Russian, Greek, Portuguese and Turkish.

25/02/2025

  • Reorganization and improved design of the information panel (dashboard) with information and charts for booking revenue for the month, ADR (Average Daily Rate), RevPAR (Revenue per Available Room) for the day, week, and month. Improved payment processing through PayPal, with the added option to pay with debit/credit cards without a PayPal account.

21/01/2025

  • Added 13% VAT for invoices issued in Greece.

18/01/2025

  • XLS format for downloading bookings, adding new fields, and sorting options. Improved appearance.

03/01/2025

  • Added 'observer' role for administrators/receptionists.

14/12/2024

  • Added filter by room type in the booking calendar.

18/07/2024

  • Option to edit a booking directly from the booking search form.

25/02/2024

  • Module for generating invoices for recorded bookings, with the option to issue invoices for freely chosen or offered goods and services. Marking different statuses for invoices, printing, and editing. Ability to record up to 3 companies' details for automatic filling of the 'Issuer Company' section on the invoice.

26/09/2023

  • Added button to print detailed statistics for each active room, as well as a summary printout for the entire property regarding income/nights.

01/02/2023

  • Added option to record monthly utility additional expenses (e.g., electricity, water, gas, repair, etc.) for each room in the statistics menu, with balance calculation (positive or negative from income and expenses) per room per month, as well as for the entire property.

27/10/2022

  • Setting for enabling or disabling additional fields in the booking form (detailed or simplified view) for information related to bookings, such as: contact fields, payment method, tourist package, and tour operator, finalization or clarification buttons, menu to add/edit additional expenses to a booking.

20/09/2022

  • Add a section to input additional expenses to a specific booking in the booking form.

30/08/2022

  • The owner can define/set additional seasonal, promotional, and other prices for each defined room, apartment, or accommodation place.

18/07/2022

  • Added fields for paid amounts by the client for a given booking via POS terminal or at reception, as well as the option to report and check all payments made via POS or reception for a day, month, or any selected time interval.

17/07/2022

  • Added contact fields (phone and email) for the client whose name is on the booking in the dialog window of the booking form.

13/07/2022

  • Option to edit the details (in the personal tourist register) of the client whose name is on the booking directly from the dialog window of the booking form.

02/07/2022

  • Added button to download bookings to an Excel file (XLS format) for opening and viewing in Excel.

03/08/2021

  • Generate a document on request for submission to the unified tourist information system according to the sample register for guests, their nationality, and the number of nights stayed, under Article 116, paragraph 2 of the Tourism Act.

18/05/2021

  • Added button in 'BOOKINGS' to display one or two months from the booking calendar.

10/05/2021

  • Add a checkbox field in the search form to show or hide from the list of active bookings those that are ending on the search date.

21/04/2021

  • Symbolic marking of a paid advance for a given booking in the booking window.

18/01/2021

  • Field for entering a paid advance for a booking, with automatic calculation of the remaining amount to be paid.

16/01/2021

  • Added option to fill in and record a tourist package and tour operator for each booking.

01/05/2020

  • Generate a document under Article 116, paragraph 4 for submission to the unified tourist information system according to the sample report-declaration for the number of nights stayed.

31/04/2020

  • Generate a document under Article 116, paragraph 2 for submission to the unified tourist information system according to the sample register for guests.

25/04/2020

  • Option to add companions to a given booking/room, enhanced functionality for searching within existing bookings by different criteria.

18/04/2020

  • Added the option to search by various criteria for clients in your personal tourist register.

28/02/2020

  • Display the client’s name in a small info window when hovering over a booked booking.

11/07/2019

  • Option to select the currency you work with - EUR, CHF, and over 20 other European and global currencies.

02/07/2019

  • Reporting the number of completed overnight stays by month for the hotel, as well as for each room individually.

22/06/2019

  • Added functionality for creating a personal tourist register - compatible with the unified tourist information system of the Ministry of Tourism.

05/06/2019

  • Added symbolic designation for the day of the week (Monday...Sunday) in the booking calendar.

23/04/2019

  • Enhanced security of the web system, encryption of the communication channel between your computer and BookingRecords - HTTPS.

16/03/2019

  • Added the ability to check and review statistics for profits from the past season/time period.

21/09/2016

  • Added functionality to move a booking to another available room for the period.

18/06/2016

  • Marker for paid bookings during search.
  • Added the ability to organize rooms in the working calendar.

11/02/2016

  • Option to temporarily deactivate a work account.
  • Ability to search in the logs of booking changes - by record date, booking period, guest name, room number.

25/10/2015

  • Added the ability to ask questions and send messages within the system to support and developers.

14/05/2015

  • Added the ability to activate and deactivate rooms.

15/12/2014

  • Ability to attach a photo to the added work accounts of your employees.

29/08/2013

  • Added color coding for quicker and easier orientation for available rooms and completed payments.